User Management

Structured is designed to make collaboration around your data seamless and intuitive. Whether you’re working with technical teams or business users, the platform allows for easy sharing, tracking, and collaboration on data definitions, metrics, and changes. This section will guide you through how to create and manage workspaces, collaborate on data definitions and metrics, and integrate with other tools like Notion and GitHub.

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Creating and Managing Workspaces

Workspaces in Structured are where your data sources, definitions, metrics, and users come together. They provide an organized environment for teams to collaborate on data without stepping on each other’s toes. Each workspace can be configured to meet the needs of specific teams or projects.

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How to Set Up and Organize Your Workspaces

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Sharing Workspace Access with Colleagues

• Invite Team Members: Go to Manage Users in the workspace settings and send invitations via email. Assign roles (e.g., admin, editor, viewer) based on their responsibilities.
• Define User Roles:
  • Admins can manage data sources, definitions, and settings.
  • Members can only explore the data but not make changes.

This ensures that users have the right level of access based on their roles, protecting sensitive data and avoiding accidental changes.

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Collaborating on Data Definitions and Metrics

Collaboration is key to keeping your data environment clean and consistent. Structured allows teams to work together on definitions and metrics, ensuring that everyone is aligned on how data is used and interpreted.

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Best Practices for Team Collaboration Within Structured

• Establish Clear Data Definitions: Collaborate with subject matter experts to ensure data definitions (e.g., tables, columns, business objects) are well-documented. Structured allows team members to add descriptions and notes directly within the platform.
• Shared Ownership of Metrics: Metrics like Monthly Recurring Revenue or Customer Lifetime Value should be shared across teams. Ensure everyone understands the definitions behind these metrics and uses them consistently across reports and dashboards.
• Version Control for Definitions and Metrics: Enable version control so changes to key definitions or metrics are tracked and reversible, ensuring accountability and transparency when making updates to core business objects or metrics.
• Collaborate in Real-Time: Structured supports real-time collaboration, allowing multiple users to work on data definitions simultaneously. Leave comments, discuss changes, and refine definitions without needing to switch between tools or conversations.

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Collaboration Tools

To truly integrate data into your organization’s workflows, Structured allows you to sync with external tools like Notion and GitHub, making data definitions, metrics, and changes visible in the tools your team is already using.

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Integrating Structured with Other Collaboration Tools (e.g., Notion, GitHub)

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Notion Integration

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GitHub Integration

These integrations help reduce friction between your data operations and existing collaboration workflows, ensuring everyone has access to the latest definitions and changes without needing to manually update multiple systems.

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Real-Time Updates and Notifications for Team Members

Structured ensures that your team is always in the loop with real-time updates and notifications, keeping everyone aligned on what’s happening across your data environment.

• Slack Notifications: Integrate Structured with Slack so team members receive instant notifications when key events happen, such as:

  • A new data definition being added or modified.
  • A metric being updated or versioned.
  • An alert for a breaking change in a data model.

• Email Updates: For users not constantly in Slack, set up email notifications for similar events, ensuring that important updates reach all stakeholders.

• Change Logs and Audit Trails: Every change in Structured—whether it’s a definition update, a new metric, or a schema modification—is logged. Team members can view these logs to see who made changes and when, maintaining transparency and accountability in collaborative efforts.

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Summary

Structured makes team collaboration around data efficient, transparent, and scalable. By setting up workspaces and organizations, you can ensure that each team has the right data and tools at their fingertips, while managing access and permissions to keep everything secure.

With real-time collaboration on data definitions and metrics, integrated workflows with tools like Notion and GitHub, and automated notifications for updates, Structured turns your data operations into a streamlined, collaborative environment.

In the next section, we’ll explore more advanced features, such as the API and custom automation options, to further extend Structured’s capabilities across your organization.